Seamless Migration from Google Workspace to Zoho Workplace
Upgrade to the Zoho cloud productivity platform. Zero downtime. Zero data loss.
Many businesses are moving from Google Workspace (G Suite) to Zoho Mail for better control, affordability, and privacy-focused email solutions. Zoho Mail offers a powerful alternative with advanced security, team collaboration tools, and seamless integration across the Zoho ecosystem. Our expert migration team ensures a smooth transition with zero data loss, no downtime, and complete peace of mind throughout your migration journey.
Why Upgrade to Zoho Workplace?
Modern Email Experience
Zoho Mail provides an ad-free, clean, and secure interface designed for professionals migrating from Google Workspace. It offers smooth communication and team collaboration without distractions.
Enterprise-Grade Security
Enjoy top-tier data protection with end-to-end encryption, S/MIME support, two-factor authentication, and industry-leading anti-spam measures.
Integrated Zoho Ecosystem
Seamlessly connect Zoho Mail with Zoho Workplace, CRM, Projects, Books, and other apps for a unified productivity experience.
Cost-Effective Alternative
Zoho Mail offers premium features at nearly half the cost of Google Workspace—ideal for startups, SMEs, and large enterprises alike.
Mobile-First Design
Zoho Mail’s Android and iOS apps allow you to manage emails, contacts, and calendars efficiently from anywhere, anytime.
Custom Domain Hosting
Easily configure and manage business email on your custom domain using Zoho’s intuitive admin control panel.
Enhanced Collaboration
Built-in chat, calendar, notes, and tasks make teamwork effortless across teams and departments.
Powerful Admin Controls
Comprehensive admin dashboard for user management, email policies, and compliance — all in one place.
What Gets Migrated?
| From Google Workplace | Migration Process | To Zoho Workplace |
|---|---|---|
| 📧 Google Workspace Mailbox | Complete email migration | Zoho Mail |
| 📅 Google Calendar | All events and reminders | Zoho Calendar |
| 👥 Google Contacts | Entire contact list | Zoho Contacts |
| 📁 Attachments & Files | All linked email attachments | Zoho Mail Storage |
| 📂 Labels & Folders | Converted automatically | Zoho Mail Folders |
| ⚙️ Filters & Rules | Recreated manually or automatically | Zoho Mail Filters |
📝 Note: All emails including inbox, sent items, drafts, labels, and archived messages are completely migrated. Google Workspace labels and folders are intelligently mapped to Zoho Mail folders, ensuring your original mailbox structure and hierarchy remain perfectly intact.
Migration Process: Step by Step
Pre-Migration Planning
We evaluate your Google Workspace setup—mailbox size, user accounts, and data retention—to develop a customized migration plan.
Zoho Mail Configuration
Set up Zoho Mail with domain verification, MX record preparation, and creation of all required user mailboxes.
Trial Migration
Perform a pilot migration to ensure all emails, contacts, and calendars are transferred accurately before full execution.
Full Data Migration
Transfer all mailboxes securely from Google Workspace to Zoho Mail using industry-grade migration tools and secure protocols.
MX Record Update
Switch your MX records to Zoho Mail with minimal downtime. Dual-delivery ensures no email interruption during migration.
Post-Migration Setup
Set up signatures, group emails, forwarding rules, and reconfigure email clients to Zoho Mail.
Training & Assistance
We provide onboarding sessions and user support to help teams adapt to Zoho Mail efficiently.
Migration Timeline
Fast migration timeline based on your organization size:
Small Business (1-25 users)
2-4 days
Medium Business (26-100 users)
1-2 weeks
Large Organization (101+ users)
2-3 weeks
⚡ Fast Migration: Google Workspace to Zoho Mail migrations are executed swiftly using advanced migration tools, ensuring minimal downtime and smooth transfer of all emails, contacts, and calendars across every user account.
Pre-Migration Checklist
User Account Review
List all Google Workspace accounts, aliases, and groups for migration.
Data Cleanup
Delete redundant emails and unused data to speed up migration.
User Communication
Inform all users about the migration schedule and expectations.
Plan Selection
Select the right Zoho Mail plan based on organization size and needs.
DNS Access
Ensure DNS admin access for MX, SPF, and DKIM configuration.
Backup Creation
Backup critical Google Workspace data before migration.
Password Reset
Prepare temporary passwords or SSO credentials for users.
Device Setup
List mobile and desktop devices for Zoho Mail reconfiguration.
Google Workspace vs Zoho Workplace Comparison
| Feature | Google Workspace | Zoho Workplace |
|---|---|---|
| Email Platform | Google Workspace (Gmail) | Zoho Mail |
| Storage per User | 30GB–2TB | 30GB–1TB |
| Calendar & Contacts | Google Calendar & Contacts | Zoho Calendar & Contacts |
| Collaboration Suite | Google Docs, Sheets, Meet | Zoho Writer, Sheet, Meeting |
| Video Conferencing | Google Meet | Zoho Meeting |
| Admin Control | Google Admin Console | Zoho Control Panel |
| Security | Standard Encryption | End-to-End Encryption |
| Support | Email & Chat | 24/7 Technical Support |
Common Challenges & Solutions
Challenge: Migrating Large Mailboxes
Solution: Zoho’s migration tool efficiently handles large mailboxes with incremental sync, ensuring data consistency.
Challenge: Avoiding Downtime
Solution: Dual delivery setup enables both Google Workspace and Zoho Mail to run simultaneously during migration.
Challenge: Preserving Folder Structures
Solution: Google labels are mapped and recreated as folders in Zoho Mail while retaining all hierarchies.
Challenge: User Familiarity
Solution: We provide easy-to-follow Zoho Mail training and guides to help users adapt to the new interface quickly.
Challenge: Mobile Setup
Solution: Step-by-step configuration guides and remote assistance are provided for iOS and Android devices.
Migration Services
Basic Migration
- •Up to 25 mailbox migrations
- •Email & contact transfer
- •MX record update
- •Data verification
- •Standard support
Professional Migration
- •Unlimited mailboxes
- •Calendar & contacts migration
- •Device configuration
- •User training
- •30-day post-migration support
Enterprise Migration
- •Dedicated migration manager
- •Custom scheduling & execution
- •Advanced data validation
- •Backup before migration
- •24/7 priority support
Success Metrics
Frequently Asked Questions
Q:How long does a Google Workspace to Zoho Mail migration take?
A: Small businesses can be migrated in 2–5 days, while larger organizations may take up to 2 weeks depending on mailbox size and data volume.
Q:Will there be downtime during migration?
A: No, we use a dual delivery setup so emails continue flowing during migration with zero downtime.
Q:Can we migrate all Gmail data?
A: Yes, all emails, contacts, calendars, attachments, and folder structures are safely migrated to Zoho Mail.
Q:Can we retain our existing email addresses?
A: Yes, your domain and email addresses (like yourname@yourdomain.com) remain unchanged—only the backend platform moves to Zoho.
Q:Will Gmail labels be preserved?
A: Yes, Gmail labels are automatically converted into Zoho Mail folders while keeping your organization intact.
Q:Does Zoho Mail support Gmail import later?
A: Yes, Zoho Mail allows additional Gmail data imports if required after the main migration.
Q:Is Zoho Mail cheaper than Google Workspace?
A: Yes, Zoho Mail offers comparable business email functionality at nearly half the cost of Google Workspace.
Q:How secure is Zoho Mail?
A: Zoho Mail offers end-to-end encryption, spam protection, and enterprise-grade security for complete data safety.
Q:Does Zoho Mail work on mobile?
A: Yes, the Zoho Mail mobile app supports full email, contact, and calendar synchronization.
Q:Do you offer migration support?
A: Yes, we provide complete migration assistance, user onboarding, and 30-day post-migration support.
Post-Migration Support
Our commitment doesn't end at migration. We provide comprehensive post-migration support to ensure your team maximizes Google Workspace benefits.
Migration Support
- ✓Dedicated migration manager
- ✓Live migration tracking
- ✓24/7 assistance
- ✓Error monitoring
- ✓Quick resolution
Training & Onboarding
- ✓Zoho Mail user training
- ✓FAQs and setup guides
- ✓Video walkthroughs
- ✓Admin training sessions
- ✓One-on-one support
Post-Migration Care
- ✓30-day extended support
- ✓Performance optimization
- ✓Mobile setup guidance
- ✓Monitoring and fine-tuning
- ✓Ongoing technical help
Why Choose Us?
We're not just migration specialists - we're your trusted partners in digital transformation. Here's what sets us apart from the competition.
Google Workspace to Zoho Experts
Our team specializes in G Suite to Zoho Mail migrations with deep technical expertise and proven success.
1000+ Successful Projects
We’ve completed hundreds of Google Workspace to Zoho Mail migrations across industries and company sizes.
Zero Data Loss
Guaranteed 100% secure migration with zero email or attachment loss.
Quick & Efficient Process
Optimized migration tools ensure fast, reliable data transfer with minimal downtime.
End-User Training
We help your team get familiar with Zoho Mail’s interface and features quickly.
Global 24/7 Support
Our support specialists are available around the clock to resolve any migration issues.
Transparent Pricing
Fixed-cost migration packages with no hidden charges or surprises.
Custom Migration Plans
Tailored migration approach aligned to your Google Workspace environment and user requirements.
Complete DNS & MX Setup
We handle all DNS, MX, SPF, DKIM, and DMARC configurations for your domain.
Detailed Progress Reports
Receive migration status updates and completion reports at every stage.
Zoho Authorized Partner
As an official Zoho Partner, we work directly with Zoho’s support and engineering teams.
Post-Migration Optimization
We help you make the most of Zoho Mail and its integrated productivity suite.
Our Commitment to You
We understand that migrating your email and productivity platform is a major decision. That's why we provide white-glove service every step of the way, ensuring a smooth, stress-free transition that exceeds your expectations.
Ready to Make the Switch?
Get started with a free migration assessment today. Our experts will analyze your GoDaddy email environment and provide a detailed migration plan with timeline and cost estimates.
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